This Tip looks at submissions the builder needs to make to you and how these can be handled efficiently in the Spec.
Builder submissions can include product manufacturer advice, certificates, test results, authority notices, samples, prototypes, shop drawings, work as executed drawings, warranties, and operation and maintenance manuals.
This is a big list and if not documented well, can easily get out of hand.
The Preliminaries should spell out how submissions are done (e.g. minimum timings, formats, numbers of submitted items, procedures for non-compliant submissions, designer reply procedures, etc).
The appropriate place in the body of the Specification (ie the trade or element Section) should state what is to be submitted and give any specific detail about the submitted item, eg sample size and number, what at minimum to be shown on shop drawings for an item, specific timings if different to the minimum timings called up in the Prelims, special content.
Specific items in the body of the Spec (in the Sections) need to stand out so they CAN’T BE MISSED. ArchiAssist uses the word “SUBMIT” (all-capped, bolded, italicised) and this word is defined in the Preliminaries to avoid any confusion about what it means.
It is easy to see how even one missing piece of information about submissions can lead to disruption and disagreement, none of which anybody wants, especially the owner who is not paying you to argue.
PROMOTIONAL NOTE: The ArchiAssist Master Specification covers, in a positive and supportive way, all the issues of concern mentioned in this advisory.
To know more about ArchiAssist, you can download a FREE SAMPLE Specification from the website.
